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लोक सेवा आयोगको वेबसाइट अहिले चलेको छैन। आयोग सञ्चालनमा आउनासाथ सूचना तथा नतिजा अपडेट गरिनेछ।

अंग्रेजी — Official Writing र Administrative Vocabulary

शाखा अधिकृतले दैनिक कार्यमा official letters, noting, drafting र reports लेख्नुपर्छ। यस नोटमा formal English writing skills र administrative vocabulary समेटिएका छन्।

Official English — Letter Format [Sender Address / Date] [Receiver Name, Designation] Subject: ______________________ Sir/Madam, [Body of letter] Yours faithfully / Yours sincerely, [Signature + Name + Designation] Formal vs Informal Formal: Dear Sir/Madam → Yours faithfully Informal: Dear [Name] → Yours sincerely Official: avoid contractions (don not → do not) Passive preferred in official letters Short, clear sentences; no idioms Section Officer को काम मा English letter writing critical skill हो

Official Letter Writing

Structure

Component Content Example
Sender Info Name, address, date The Section Officer, Kathmandu, Date: 14 May 2026
Receiver Info Designation, address The Chief District Officer, Lalitpur
Subject One line, concise Sub: Request for Annual Report Submission
Salutation Sir/Madam (formal) Respected Sir,
Body Para 1: Purpose; Para 2: Details; Para 3: Request Clear, formal English
Closing Yours faithfully / Yours sincerely Yours faithfully,
Signature Name + Designation + Stamp [Name], Section Officer

Noting and Drafting

Key Rules

  • Noting: File मा senior officers को निर्णयका लागि recommendation लेख्ने प्रक्रिया
  • Short, factual sentences; numbered points
  • Reference: “As per the circular dated…” / “In continuation to…”
  • Avoid personal opinions — stick to rules/precedents
  • Drafting: Final letter/order को draft तयार पार्ने

Administrative English Vocabulary

Word/Phrase Meaning
Henceforth यसपछिदेखि / from this time onwards
Incumbent हाल पदस्थ / currently holding the post
Cognizance ध्यानाकर्षण / notice, awareness
Discretion विवेकाधिकार / authority to decide
Expedite छिटो गर्नु / speed up
Pursuant to अनुसरण गरी / in accordance with
Preamble प्रस्तावना / introductory statement
Ratify अनुमोदन गर्नु / formally approve
Supersede खारेज/प्रतिस्थापन गर्नु / replace
Verbatim हुबहु / word for word
Waiver माफी/छुट / relinquishment of a right
Liaison समन्वय / coordination

Common Phrases in Official Communication

Context Phrase
Starting letter “With reference to…” / “I am directed to inform…”
Requesting action “You are requested to…” / “It is requested that…”
Enclosing documents “Please find enclosed herewith…” / “Enclosed please find…”
Acknowledging receipt “This is to acknowledge receipt of your letter dated…”
Conveying decision “It has been decided that…” / “Orders are hereby issued…”
Pending matter “The matter is under active consideration.”

Proverbs (Commonly tested)

Proverb Meaning
A stitch in time saves nine समयमा काम गर्नु — समयमा सावधानी
Actions speak louder than words काम कुराभन्दा बढी बोल्छ
Every cloud has a silver lining हरेक दुखमा आशा हुन्छ
Look before you leap सोचेर काम गर्नु
The pen is mightier than the sword लेखनी तरवारभन्दा शक्तिशाली
Quick Recall — Official English:
• Formal letter: Yours faithfully (Sir/Madam); Yours sincerely (Dear Name)
• Noting: factual, short, numbered, referenced to rules
• “Pursuant to” = अनुसरण गरी; “Henceforth” = यसपछिदेखि
• Contractions (don’t, can’t) → official writing मा avoid गर्नुस्
• Subject line: concise, specific — “Sub: Request for…” format
Practice MCQs:
Q1. “Pursuant to the order dated 10 May” — “pursuant to” को अर्थ?
(A) Despite   (B) In accordance with   (C) Against   (D) Regarding
→ (B) In accordance with

Q2. Official letter मा “Yours faithfully” कहिले प्रयोग गरिन्छ?
(A) Dear [Name] पछि   (B) Dear Sir/Madam पछि   (C) सधैं   (D) Never
→ (B) Formal salutation (Sir/Madam) पछि → Yours faithfully